Advancing Veteran and public health
through innovative research

Guidelines for JPA Eligibility

I.        In accordance with the terms of the agreement between PAVIR and Stanford governing the administration of research awards taking place at VA Palo Alto Health Care System, Joint Personnel Agreements (JPAs) may be executed between the two parties to share employee services.

The acquisition of services of Stanford employees carries the current Stanford off campus indirect cost, borne by PAVIR as an administrative fee and not direct charged to the award.  JPAs for Postdoctoral Fellows do not incur any administrative fees.

II.       AWARD ELIGIBILITY:  Because the indirect cost for Stanford employees’ services is very high, typically ~30%, JPAs may be used only for awards that carry the full federal indirect rate.  They may not be used for any other type of award or account, e.g., CRADAs, voluntary health agencies, gift accounts, etc.  JPAs for postdocs may be charged to any PAVIR award.


  1. STAFF - Stanford employees eligible to be assigned to a JPA agreement are those who are long term, i.e., greater than 10 years of employment in a staff position who were transferred at the time grants transferred from Stanford to PAVIR in conjunction with the execution of the agreement dated September 1, 2006.  Those employees placed on JPAs at the time of initial grants transfer in 2006 may not subsequently transfer their JPA-supported employment to a different PI; if the original PI’s funding ends and the employee wishes to work on a PAVIR administered award, s/he must then become a PAVIR employee.  An employee may not be placed on a JPA if hired as a Stanford employee despite the fact that the Stanford employee effort relates to VA research for the purpose of qualifying for a JPA appointment.
  2. FACULTY - Dually appointed faculty are eligible for JPA appointments for the percent effort devoted to any PAVIR administered award which includes PAVIR's federally negotiated indirect rate.  Other faculty will typically be supported via a subaward; exceptions must be approved by the Chief Executive Officer (CEO).
  3. POSTDOCS and GRADUATE STUDENTS - Stanford appointed postdoctoral fellows are eligible for JPA appointments.  Graduate students with tuition benefits may be eligible for JPA appointments on a case-by-case basis.

IV.        Requests for exceptions to these guidelines must be submitted in writing to the CEO who will make the decision as to allowability.

Last Modified: October 1, 2018 9:34pm