Advancing Veteran and public health
through innovative research

R&D Committee Calendars

Click here for the 2017 list of all VAPAHCS R&D Committee and Subcommittee meeting dates. 

  • Research and Development Committee

    The R&D Committee is responsible, through the Chief of Staff to the Director, for advising and assisting the Director in providing oversight, planning, and execution of the VA Palo Alto Health Care System (VAPAHCS) R&D program, and assisting the Director in maintaining high standards throughout the R&D program.  Those standards include ensuring the scientific and ethical quality of VAPAHCS research projects, the protection of human subjects in research, the safety of personnel engaged in research, the welfare of laboratory animals, the security of VA data, and the security of Veterans Health Administration (VHA) research laboratories.

    All R&D activities within VAPAHCS, whether funded or unfunded, are within the purview of the R&D Committee.

    Click here to review the current Committee & Subcommittee Schedules.

    When Generally held on the 3rd Wednesday of the month at 1:00 p.m.
    Location Building 101, Director’s Conference Room B3-120.
    Contact Anastasia Villafranca
    anastasia.villafranca@va.gov
    (650) 493-5000, ext. 66853
    Deadline to Submit

    Project/Protocol:

    Last day of the month prior to the R&DC meeting per the Schedule
  • Institutional Animal Care and Use Committee (IACUC)

    This Subcommittee of the Research and Development Committee (R&DC) is responsible for reviewing all use of animal subjects, including proposed and ongoing studies, as they relate to animal welfare laws, regulations, and policies.  The Institutional Animal Care and Use Committee (IACUC) is properly appointed in accordance with the PHS Policy IV.A.3.a and is qualified through the experience and expertise of its members to oversee the Institution's animal care and use program and facilities.  No project involving the use of animal subjects can be undertaken until approved by the IACUC and the R&DC.

    Click here to review the current Committee & Subcommittee Schedules.

    When

    Generally held on the 4th Tuesday of the month
    Note: meetings are a week earlier in November & December due to holidays

    Contact Lori Churby

    lori.churby@va.gov
    (650) 814-8552

    Deadline to Submit

    Project/Protocol:

    1st Friday of the previous month per the Schedule

  • Institutional Review Board (IRB)

    The Institutional Review Board (IRB) is a subcommittee of the Research and Development (R&D) Committee.  The R&D Committee and the IRB are responsible for ensuring that research at the Veterans Affairs Palo Alto Health Care System (VAPAHCS) is conducted under the most rigorous ethical standards in order to assure the protection of the rights, welfare, and safety of the veteran patients and other research subjects.  The Stanford University IRB is the IRB of record for all VAPAHCS and PAVIR protocols involving medical human subjects and non-medical human subjects prior to the start of any research.

    Click here to review the current Committee & Subcommittee Schedules.

    When

    If your project involves the use of stem cells a separate committee meeting is required.  Check this link to Stanford’s Schedule for Research Compliance panels to confirm date(s):
    Stanford Panel Meeting Dates & Deadlines

    Contact Linda Wester
    linda.wester@va.gov
    650-493-5000 ext. 65418
    Deadline to Submit

    Project/Protocol:

    1st of each month per the Schedule
  • Scientific Review Subcommittee

    This subcommittee is responsible for maintaining high standards for scientific quality for all research projects.  The Scientific Review Subcommittee consists of a minimum of nine voting members who are VA Palo Alto Health Care System (VAPAHCS) Principal Investigators or otherwise experienced VAPAHCS investigators.

    Note:  New projects completely submitted in accordance with R&D Committee policies prior to the first calendar day of each month will be considered for Scientific Review Subcommittee approval that month.

    Click here to review the current Committee & Subcommittee Schedules.

    When  Generally held on the 2nd Thursday of the month.
    Contact Anastasia Villafranca
    anastasia.villafranca@va.gov
    (650) 493-5000, ext. 66853
  • Subcommittee on Research Safety (SRS)

    The  Subcommittee on Research Safety (SRS) serves as an advisory committee to the Research and Development Committee (R&DC) on safety issues related to the performance of research studies at VAPAHCS.  It serves to ensure the safety of personnel by coordinating national, state, and local polices pertaining to safety.  The SRS is responsible for reviewing the safety aspects of all projects prior to initiation.  This review includes the storage, use and disposal of chemicals, radioisotopes, microbial agents, recombinant DNA, human tissues/specimens, biological toxins, non-microbial agents, and physical agents.

    Click here to review the current Committee & Subcommittee Schedules.

    When  Generally held on the 1st Tuesday of the month.
    Contact Lori Churby
    lori.churby@va.gov
    (650) 814-8552
    Deadline to Submit

    Project/Protocol:

    4th Monday of the previous month per the Schedule
  • R&D Committee and Subcommittee Annual Calendar

    Note:

    • The Committee Schedule lists all committee meeting dates, material receipt deadline dates, and committee coordinator contact information.
    • Please note that you must have all required subcommittee reviews completed before your project can be reviewed at the R&D Committee meeting.
    • The research may not begin until the R&D committee and all appropriate subcommittees have approved the project.


    R&D Committee
    Coordinator: Anastasia Villafranca x66853

    Meeting Date Deadline Date
    1/18/17 12/31/16
    2/15/17 1/31/17
    3/15/17 2/28/17
    4/19/17 3/31/17
    5/17/17 4/30/17
    6/21/17 5/31/17
    7/19/17 6/30/17
    8/16/17 7/31/17
    9/20/17 8/31/17
    10/18/17 9/30/17
    11/15/17 10/31/17
    12/20/17 11/30/17


    Institutional Animal Care and UseCommittee (IACUC)
    Coordinator: Lori Churby

    Meeting Date Deadline Date
    1/24/171/6/17
    2/28/172/3/17
    3/28/17 3/3/17
    4/25/17 4/3/17
    5/23/17 5/5/17
    6/27/17 6/2/17
    7/25/17 7/5/17
    8/22/17 8/4/17
    9/26/17 9/1/17
    10/24/17 10/6/17
    11/28/17 11/3/17
    12/12/17* 11/22/17
    *Dec. meeting is on the 2nd Tuesday


    Scientific Review Subcommittee
    Coordinator: Anastasia Villafranca x66853

    Meeting Date Deadline Date
    1/12/17 12/31/16
    2/9/17 1/31/17
    3/9/17 2/28/17
    4/13/17 3/31/17
    5/11/17 4/30/17
    6/15/17 5/31/17
    7/13/17 6/30/17
    8/10/17 7/31/17
    9/14/17 8/31/17
    10/12/17 9/30/17
    11/9/17 10/31/17
    12/14/17 11/30/17


    Subcommittee on Research Safety 
    Coordinator: Lori Churby

    Meeting Date Deadline Date
    1/10/17 12/20/16
    2/7/17 1/24/17
    3/7/17 2/21/17
    4/4/17 3/21/17
    5/2/17 4/18/17
    6/6/17 5/23/17
    7/11/17 6/20/17
    8/1/17 7/18/17
    9/5/17 8/22/17
    10/3/17 9/19/17
    11/7/17 10/24/17
    12/5/17 11/21/17

    Institutional Review Board (IRB)
    Please see Stanford IRB website

Last Modified: February 3, 2017 10:41pm